The Audit Nightmare
Traditional audit preparation involves:
Searching through email archives and disparate folders.
Hunting for paper documents in physical storage.
Reconciling multiple systems (ERP, AP, email).
Weeks of preparation time and stress.
Common Pitfalls
Missing Documents: Invoices lost in email inboxes or misfiled.
Faded Ink: Thermal paper receipts that are no longer legible.
Broken Audit Trails: Unable to prove who approved an invoice or when it was received.
A Better Way
With proper digital archiving, the process is transformed:
Search: Find any invoice in seconds using metadata (supplier, date, amount, VAT number).
Export: Generate audit packages (XML + PDF + proof) instantly.
Verify: Prove integrity with attached eIDAS timestamps.
Access: Grant auditor read-only access to a specific dataset (e.g., "2023 Q1 Invoices").
The 5-Minute Audit Prep
Follow this simple workflow when an auditor knocks on the door:
1Receive auditor's document list (usually a sample of invoices or a specific time period).
2Search archive by date range or vendor list using the advanced filters.
3Select and Export matching documents to a secure zip file. The export includes:
- The original structured invoice (XML).
- A human-readable PDF copy.
- A verification report proving the signature and timestamp are valid.
4Share secure download link or invite the auditor to a restricted view of the project.
Real Results
Our customers report:
95% reduction in audit prep time.
Zero missing documents during inspections.
Faster auditor sign-off due to organized, verified data.
Reduced audit fees due to efficiency.
Types of Audits You're Ready For
VAT Audits
Focus on the validity of invoices to reclaim input VAT. Key requirement: authenticity and integrity of origin.
Corporate Tax Audits
Focus on the reality of expenses. Key requirement: link between invoice and business activity.
Internal Audits
Focus on process compliance and fraud prevention. Key requirement: complete audit trails and approval logs.
By centralizing your archive, you are prepared for any scrutiny, anytime.
